Romania is one of the more accessible European destinations for workers from India and Nepal, and the paperwork is where most avoidable delays occur. This checklist sets out what is commonly required, in the order it is usually needed.
Confirm the current requirements with the official Romanian authorities and the Romanian embassy or consulate in your country before paying anyone to prepare a file. Lists change.
The structure to understand first
Foreign workers cannot legally work in Romania without the appropriate permit, and the process is employer-led: the employer's participation is a precondition, not a formality. No worker can start the process alone, and no agent can complete it without a committed employer behind it.
Part 1 — Identity and civil documents
- Valid passport with sufficient remaining validity for the intended stay
- Previous passports, if you have travelled before
- Birth certificate, certified or attested as required
- Passport photographs to the required specification
- Marriage or civil-status documents where family status is declared
- National identity documents as applicable
The single most common self-inflicted delay is a name mismatch — a spelling difference between your passport and a certificate, or between a certificate and an educational document. Check every document against the passport before submitting.
Part 2 — Employer and contract
- Signed employment contract, or a written employer offer specifying the role
- Employer's registration details, where the process requires them
- Job description, hours and reporting location
- Accommodation details
- Employer contact person
Read the contract before signing. Confirm the role, the hours, the wage and lawful deductions, and the accommodation standard. What is written is what you can rely on; what was said is not.
Part 3 — Skills and qualifications
- Trade certificates relevant to the role — construction trades, welding, electrical, plumbing, HVAC, machinery operation
- Experience letters from previous employers stating role, dates and duties
- Educational certificates where required
- Any statutory licence for the role (driving, lifting equipment, electrical work)
- Trade-test evidence, where the employer or process requires a practical assessment
Employers hire from abroad on risk: verifiable skill reduces their risk and raises your chance. A certificate that cannot be verified is worth less than a trade test you pass.
Part 4 — Health, insurance and medical fitness
- Medical fitness certificate — check whether an approved centre is required, because many processes accept only designated facilities
- Medical insurance valid for the period required
- Vaccination records where applicable
Watch the timing. A medical obtained too early can expire before the application is decided.
Part 5 — Payments and records
- Keep receipts and digital payment records for every fee
- Never pay in cash — pay by transfer against a receipt
- Establish the lawful candidate-fee position for your corridor before paying
What employers are actually screening for
Beyond the permit itself, employers look for:
- Trade skill that survives a practical test
- Physical fitness and medical clearance
- Enough language ability to follow safety instructions on site
- Documentation ready without delay
- A realistic intention to complete the contract period
Each of these is something a candidate can prepare in advance. Those who arrive with a claim and a passport frequently do not place; those who arrive with evidence and complete documents do.
The five mistakes that cost the most
- Paying for a guaranteed visa or job. Nobody can guarantee an approval — the decision is the authorities'. A fee paid for a guaranteed outcome buys nothing.
- Applying without a committed employer. The process needs a real role and a written offer.
- Assuming a visitor stay converts to work. The two statuses are separate and do not merge.
- Using an unregistered intermediary. No registration means no accountability and no record.
- Discovering a missing document at submission time, when there is no time left to obtain it.
A realistic preparation timeline
- Start now on the things with the longest lead time: attestation, apostille and police or character certificates.
- Check every name spelling against the passport in the first week, not the last.
- Keep one folder and one index listing each document, its number and its expiry.
- Note every expiry date in a calendar so nothing lapses mid-process.
- Keep a written record of what you submitted and when.
Green Outdoors Global Pvt Ltd — an MEA-licensed recruiting agency. Contact: [email protected] | WhatsApp +91 77789 78988
Visas and placement are subject to the decision of the relevant authorities — no outcomes are guaranteed. This article is general information only and is not legal advice; always confirm current requirements with the official Romanian authorities and the relevant embassy or consulate.